University of Liverpool Outreach (GeoHubLiverpool) Privacy Notice

The processing of your data is necessary for the purposes of the legitimate interests of theUniversity of Liverpool. This privacy statement outlines what this means in practice and explains how the University of Liverpool collects, stores, manages and protects your data.

As a user of GeoHubLiverpool the University will communicate with you in order to provide important messages relating to your enquiry to the University.

Who are we and what do we do?

The GeoHubLiverpool team is a group of geoscience academics committed to sharing and disseminating best practice to improve learning but also to encourage more young people to enter the discipline.  We do this by maintaining a website providing a range of resources for schools and colleges.  These resources have been developed through our long-running parallel CPD programme for Geology A-level teachers that has been running for more than 30 years.

In order to provide these services, we have a database that contains personal data collected by the University of Liverpool during our relationship with our stakeholders and users of the GeoHubLiverpool website.

How have we obtained your data?

As a user of GeoHubLiverpool we will have obtained the data we hold on you directly from you via the GeoHubLiverpool website.

If you provide your email address by using subscription facilities, contact forms or sending feedback, enquiries or requests by email, the personal information you provide (including your email address) will be used only to respond to your message or deliver the requested service(s).

The collection of personal data based on consent from the you (data subject) will be done by using “Consent Forms” that will store documentation related to the consent given by the individual.

Individual consents will always be stored and documented in our systems.

On occasion you may be asked to provide some limited personal information (such as name, postal address, email address), when requesting publications, information or services via the University Site or at an event through completion of a form.

When providing this information, you may also be asked whether you wish to receive any further communication from the University of Liverpool thought relevant to you.

Who has access to your personal data?

Within the University of Liverpool, access to your Personal Information is restricted to the employees of the University of Liverpool on a need-to know basis or as required by law.

What we use your data for

Unless you have requested otherwise, the information you provide is used by the University to communicate with you to:

  • Provide you with the services and information you asked for;
  • Promote University of Liverpool outreach events including those hosted online;
  • Distribute University mailings (e.g. newsletters);
  • Invite you to give feedback on events, resources and services to help us improve what we offer.

How long is personal data held?

Any personal information you provide will be held in accordance with the provisions of the Data Protection Act 1998 and The EU General Data Protection Regulation (GDPR). The data we be used only for the reason specified at the point of collection. We will not sell, licence or trade your personal details to any third party.

The GeoHubLiverpool Team considers its relationship with stakeholders using its site to be life long, giving you access to selected University services and a vast support network. This means that we will maintain a stakeholder record for you until such time as you notify us that you do not wish us to keep in touch. In this instance we will delete most of the personal data that we hold for you, but will maintain basic personal data to ensure we do not inadvertently create a new record in the future

Your right to make changes or to ask us to stop using your data

It is important that you understand your rights in relation to your Personal Information and how you can contact us if you have questions or concerns.

If you have any questions, comments or concerns about how we handle your Personal Information, then you may contact us by sending an email to geohub@liverpool.ac.uk

You have the right to tell us if you:
· Don’t want to be contacted in the future by us
· Would like a copy of the Personal Information which we hold about you
· Would like us to correct, update, or delete your Personal Information in our records
· Wish to report any misuse of your Personal Information
· Want to withdraw your consent to receiving marketing information and event invitations

To help us to deal with your request, please always provide your full name and contact information.
To help us to maintain accurate Personal Information, you must advise us of any changes to your Personal Information. If the GeoHubLiverpool Team becomes aware of any inaccuracy in the Personal Information that the Team has recorded, the Team will correct that inaccuracy at the earliest practical opportunity. If you become aware that data which we hold about you is incorrect, please contact us at: geohub@liverpool.ac.uk and we will correct the information where appropriate.

You also have the right to request copies of the data we hold about you.  To do so, please submit a ‘Subject Access Request’.  More information about submitting subject access requests may be found at www.liverpool.ac.uk/legal/data_protection/policy.

Changes to this Privacy Policy

In the interests of being transparent, we may amend this Privacy Policy from time to time.  Any signification changes to this Policy or to the way in which we treat your data will be communicated via the University’s website.

If you have a concern about how your data is being handled

You may contact the Widening Participation and Outreach Team directly at: geohub@liverpool.ac.uk

You can also contact the University’s Data Protection Officer.

In addition, you may raise any concerns directly with the Information Commissioner’s Office (ICO) at: https://ico.org.uk/concerns

Your right to complain

If you are unhappy with the way in which your personal data has been processed, in the first instance contact us by email at geohub@liverpool.ac.uk or by post: Janine Kavanagh, Widening Participation and Outreach Manager, Department of Earth, Ocean and Ecological Sciences, School of Environmental Sciences, Jane Herdman Building, 4 Brownlow Street, Liverpool L69 3GP
United Kingdom

If you remain dissatisfied, then you have the right to apply directly to the UK national supervisory authority for a decision. The supervisory authority for the United Kingdom can be contacted at: Information Commissioner’s Office (ICO), www.ico.org.uk

Further Information

If you have any questions that you feel have not been answered by this Privacy Policy, please do not hesitate to contact:

Janine Kavanagh
Widening Participation and Outreach Manager
Department of Earth, Ocean and Ecological Sciences
School of Environmental Sciences
Jane Herdman Building
4 Brownlow Street
Liverpool L69 3GP
United Kingdom
+44 (0)151 795 0618

Email: geohub@liverpool.ac.uk